Free Best Practices Whitepapers Now Available on ZyLAb’s Web Site

London – August 14, 2006 – ZyLAB, an innovative developer of Information Access Solutions, today announced the immediate availability of two new free whitepapers accessible for download at www.zylab.co.uk. The whitepapers are titled, “Best Practices in E-Mail Archiving,” and “Best Practices in eDiscovery and eDisclosure.” 

Best Practices in E-Mail Archiving
Most people now know and understand the importance of proper e-mail archiving, although many companies and government organizations do not yet have solid procedures and software in place to guide users through an e-mail archiving process.  This white paper focuses on the importance of proper e-mail archiving – particularly in terms of whether an organization wants to archive everything or just a subset of all the e-mail that is received – and the ways in which users are actually able to retrieve e-mail.  

With these issues providing the context, this paper also profiles the e-mail archiving solutions that ZyLAB offers to support e-mail archiving processes.  The full table of contents follows the end of the press release.

“However organizations decide to approach e-mail archiving, they need to make sure that they understand the full impact of all possible solutions by asking themselves the right questions,” said Dr. Johannes Scholtes, President, ZyLAB.  “Do all e-mail messages need to be archived or just a subset?  How long do e-mail messages need to be stored?  What are the organizational preferences for retrieving e-mail messages (i.e. key words or full-text)?  What is the anticipated required storage capacity? Of course there are many more questions, but organizations should focus on the main considerations: what solutions enhance organizational capabilities for staying compliant, archiving relevant e-mails, instantly retrieving e-mail messages and optimizing cost-effectiveness?”

Best Practices in eDiscovery and eDisclosure
Familiarity with discovery and disclosure processes is, by necessity, increasing.  Compliance, auditing and security regulations have forced the corporate sector to enhance its awareness about the importance of discovery and disclosure.  These firms are attempting to come up to speed in terms of how best to integrate disclosure and discovery processes into their larger organizational structure.

This paper explains how the extensive ZyIMAGE software suite can improve the quality and efficiency of discovery and disclosure work processes.  In particular, readers will learn how to manage more data with fewer resources in a more efficient and accurate fashion than they would with other comparable solutions.  The full table of contents follows the end of the press release.

ZyLAB has been working alongside professionals in the intelligence, law enforcement and legal markets to develop the most robust information access solutions.  A direct result of this experience is that ZyLAB has a full understanding of discovery and disclosure processes as well as how different software solutions should be implemented based on specific client needs, given the context of their market segment and organizational goals.

About ZyLAB
For 25 years, ZyLAB has provided commercial and government organisations around the world with award-winning information access solutions. The ZyIMAGE Information Access Platform is a complete XML-based system that provides a secure foundation for the long-term archiving, management and retrieval of information, from digitised paper documents, to electronic files, to e-mail and attachments, to multimedia. 

With over 7,500 installations and 350,000 users worldwide, ZyLAB has a wealth of experience and knowledge across a variety of industries and business applications. ZyIMAGE is a critical business tool of hundreds of banks, legal firms and insurance and financial services companies, including Coutts, Rabobank, Bank of Ireland, Ecclesiastical Insurance, Digby Brown and the forensic accounting departments of KPMG and PricewaterhouseCoopers. ZyIMAGE is also used by many UK public-sector organisations, such as the Office of the Deputy Prime Minister, Metropolitan Police, Serious Fraud Office and the University Hospital of Wales. Leading manufacturing and service companies which rely on ZyIMAGE include BMW, Moy Park, Radisson Edwardian Hotels, BBC, Shering-Plough, Haden Young and Balfour Beatty, to name just a few. For more information visit: www.zylab.co.uk