Scanning and digitally archiving your paper documents – the best way to secure your information and make it fully searchable
ZyIMAGE Information Access Platform (IAP) ensures a stable, secure and usable digital archive for all your business-critical information
Access to information is critical for the success of any organization. Often though, information is scattered throughout different locations and in a variety of formats: filing cabinets, e-mails stored in personal mailboxes and electronic files contained in multiple servers on a network.
ZyLAB’s ZyIMAGE IAP offers several solutions that help you automatically classify, archive and disclose all the various types of information you have in a uniform and secure fashion. Both search and retrieval of your data is performed through a standard browser.
Full-text search: the surest path to finding your information
Perhaps the biggest IM challenge organizations face is ensuring that all of their paper documents can be made full-text searchable. Equally, all electronic documents and e-mails (plus attachments) must also be immediately accessible and searchable alongside these paper documents.
ZyIMAGE IAP tools make it easy to digitize and manage your paper documents in a fast, efficient way, making them part of your overall collection of searchable electronic information. With ZyIMAGE IAP, you are assured of:
- Fast and easy-to-use scanning capabilities
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- Exact digital copies of scanned originals
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- The ability to share information throughout your organization
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- Permanent and stable document integrity
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- Open storage format (XML and TIFF) for long-term, non-proprietary archiving
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- Extended document navigation within and among your documents
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- Automatic full-text indexing and the ability to add additional index information
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- Robust fuzzy search capabilities (to overcome low-quality documents and spelling mistakes)
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- Full-search capabilities for all archived documents, plus advanced hit highlighting features for enhanced information discovery
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The modular, open structure of ZyIMAGE software makes it easy to add extra functionality, like ZyIMAGE’s advanced tools for workflow, text-mining, document management, records management, contract management and more. Integrations with existing business-process applications (CRM, ERP, Microsoft SharePoint server, etc) can be done in a very short time span.
For more information about our digital archiving solutions and how they might be right for your business, contact ZyLAB today, contact your local office or fill out the information request form. |
