DoD and Sox Compliant RMA Bundle
The Bundle that Optimizes Discovery and Supports Profitability
A full record-management system compliant with the internationally recognized US DoD 5015.2 and Sox standards. The application enables the management of all assets within the organization, whether they be documents (paper, electronic, email) or property.
Most organizations are aware of the vast amounts of information they are gathering and they feel loosing grip on the control of their enterprise information. This is why they need some form of suitable, high-quality records management (RM) solution. The US government’s amendments to the Federal Rules of Civil Procedure have made the need for RM policies even more urgent. To support these types of comprehensive policies, organizations are coming to realize that any effective RM solution they implement must be multifaceted and have a fairly substantial level of search and e-discovery capabilities. In fact, integrating a full-blown enterprise search framework into a RM solution carries a great deal of potential for better overall knowledge management. The ZyLAB RM solution adheres to three basic principles, all of which strongly benefit from the presence of search and e-discovery capabilities:
- Ensures the flexibility to define records in terms of their actual usage in the organization
- Supports the management of records according to how they are currently used (a file plan) with:
• File recording;
• Workable file structures;
• Classification and metadata;
• Evaluation/prioritization;
• Retention policies;
• Legal obligations;
• Execution; and
• Verification.
And; - Enables accurate and secure final dispositions of records, based on pertinent rules and regulations
This kind of highly efficient, integrative RM approach can lead to enhanced competitiveness, more agility to meet specific customer needs, minimized legal risks and better positioning for higher profits. The de facto standards for structuring such RM environments are heavily influenced - depending on regional and organizational contexts - by recognized frameworks like the US Department of Defense (DoD) 5015.2 standard, the UK’s National Archives (TNA) standard for record repositories, ISO 15489, and the European Commissions’ electronic RM standard (MoReq2).
Based on the solid architecture of the record management and archiving this product has also a full Web-enabled contract management solution combined with audit-trail tools to track all material changes and support disclosure to executives and relevant parties inside and outside the organization.
