Scanning Bundle
Perhaps the biggest archiving challenge organizations face is ensuring that all of their paper documents can be made full-text searchable and digitally archived. The Scanning Bundle makes it easy to digitize and manage your paper documents in a fast, efficient way, OCR them (Optical Character Recognition) and makes them part of your overall collection of searchable electronic information.
The Scanning Bundle supports:
Input
- By high-end and low-end scanners so that all your paper documents can be scanned in any size
- If you already have your documents in an image format such as TIFF, JPEG or Fax, they can be imported and processed as well
- Support for OCR of full-color documents
Optical Character Recognition (OCR)
- Automatic language detection
- Multi-language OCR allows you to store OCR results from different languages within the document
- Multi-direction OCR recognizes text at 0, 90, 180, and 270 degree
- Multiple different OCR engines can recognize 200+ different languages in total
Indexing
- If required, the Scanning Bundle enables you to add manual index fields to the scanned or imported documents. A variety of different field types are possible, such as Plain Text, Date, List, Barcode and many others. These manual indexes can be filled automatically with a date, the number of pages, the language of the document and so on
- Indexes can be automatically made with help of Barcode recognition software
Information storage
- The scanning uses an open file format to store it in a digital archive. This format is XML or ASCII text for the manual and automatic index information and open-source TIFF for the original scanned or imported documents. The TIFF image guarantees a 100% copy of the original file, retaining all information such as signatures and written remarks. XML is a non-proprietary format for information storage and exchange. On average, 1GB can store about 15,000 A4 pages (B/W)
Production Environment
- The Scanning Bundle is a very scalable solution and is therefore suited for high volume scanning and processing. Multiple clients can be set up and the whole process of scanning and manual and automatic indexing can be divided over different PCs to create a reliable high-volume scanning environment
Digital Copier Bundle
With an ultimate ease of use you will be able to add paper documents to your digital archive.
This bundle contains the same broad set of functionalities as the above Scanning bundle with the differcence that it supports one-click digital archiving. With one push on the green button of your copier or multifunctional it will send the scanned document automatically into your digital archive.
Processing of the documents will be done automatically as a background process and within a minute the document is full-text searchable.