<h1>Information Access Solutions</h1>
<h1>Document Management, contract management</h1>
<h2>Offering you the most comprehensive document management, records management and paper filing set on the market</h2>
<h3>Records management and document management software</h3>
For 25 years, ZyLAB has offered its clients the best available tools
for archiving, searching, and retrieving scanned paper documents. ZyLAB's signature
solution, ZyIMAGE, helps small and medium-sized businesses (SMBs) and government
organizations digitally file and manage millions of pages of paper. Building on
this foundation, ZyLAB completes its suite of business solutions with innovative,
secure and affordable software for archiving email and electronic files, as well
as tools supporting <b>workflow, case management, document management, email archiving
and records management.</B> The open technology and modular construction of our
products means that ZyLAB can configure solutions that fit our customer's actual
needs and budgets.
<h2>Document Management System Module</h2>
The <b>document Management System</b> module was designed for users who want to manage their electronic files. With the Document
Management Module you can add typical document management functionality to your ZyIMAGE archives. You can then perform
check-in/check-out actions and add version control to your documents.
<h3>Check-in/check-out with the document management system</h3>
When you check out a document from the archive, no one else is able to change or modify the document. When the document is cheked back in with the
<b>document management system</b> another user with edit permissions can then check it out and work on it. This assures stable quality control of
important documents.
<h3>Version control with the document management system</h3>
Version control lets you store multiple versions of one docuemn t in the same ZyIMAGE archive.
After you have created a document, you can add this to your <b>document management</b> system. The document is stored in a
document management TOC and becomes full-text searchable.
From the document management TOC you can check out documents to your hard drive and create new versions. After working on it
you can check it back in the document management TOC.
<h2>Records Management Module</h2>
The records management module has been designed for people who want to controll all information that enters or leaves your company.
This module fully complies with the Dod 5015.2-STD and the NRO standard for electronic records management systems.
<h3>Understanding Records Management</h3>
Records retain tangible evidence of an organization's structure, procedures or other activities. Records can include books
papers, maps or other document materials. Even though records can be the most simple of documents, they often require a
rigorous and consistently applied process to manage them.
Although <b>records management</b> focuses on maintaining a repository of information that documents relevant events within an organization,
these repositories are generally focused on keeping these items for a specified length of time. In addition, an <b>records management
system</b> usally deploys a rolle-bases user security model.
<h2>Records Management File Plan</h2>
Organizations should have detailed understanding of what needs to be kept as a record, for how long and what needs to be destroyed.
This understanding is defined in a file plan.
<i>Records managagement systems</i> use automated processes to manage any record regardlesss of format: paper, electronic, microfilm and so forth.
To use the <u>Records Management module</u>, a database system, such as Microsoft (R) SQL Server Or Oracle (R) Database is required.
All information concerning the records is stored in the database together with the structure of the records management system.
<b>records management, document management, content management, email archiving</b>.
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ZyLAB UK Ltd.<br>
4 The Deans<br>
Bridge Road<br>
Bagshot<br>
Surrey<br>
GU19 5AT<br>
Phone: +44 (0)1276 850970<br>
Fax: +44 (0)1276 850971<br>
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<a href="mailto:info@zylab.co.uk">info@zylab.co.uk</a>
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document management, records management, content management, email archiving and paper filing